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7 Easy Steps to Create a Project Management Timeline to Succeed at Work

Creating a project management timeline is an essential step in achieving success at work. It helps to organize tasks and deadlines and ensures that everyone involved in the project is on the same page. 

For those who think why a project management timeline is important, here is your answer: 

  • It improves communication between the team members, and everyone is on the same page.
  • It is of great importance during the controlling and monitoring phase to track the project’s progress.
  • It verifies if everything is going according to the plan and approach the project with the right attitude.
  • It acts as a great visibility tool by helping you witness all the data at a glance.
  • It divides the workload between team members for a certain time period.

Now that you know why a project timeline is essential, let us learn the 7 easy steps to create a project management timeline:

  1. Define the scope of the project

Clearly define the goals and objectives of the project, as well as the deliverables and deadlines for the project stakeholders and members to refer to as the project goes on. This will help you create a realistic timeline and ensure that everyone involved in the project is on the same page.

The project plan should answer the following questions

  • The purpose of the project
  • The goals of the project
  • Key milestones to achieve
  • Time allotted to finish the project
  • The budget for the project

Do not expand the information than needed, it will only overwhelm the stakeholders and other team members. Keep the document as succinct as possible to avoid any confusions.

  1. Break down the project into smaller tasks

To make the project more manageable, break it down into smaller tasks and assign each task to a team member. This will help you track the progress of each task and ensure that the project stays on track.

Once you define the scope of the project, create a work breakdown structure (WBS) for the project to begin: The rules to WBS are:

  • Each subtasks should be unique and needed to complete the project.
  • Redundancy of tasks should be avoided to avoid misuse of resources
  • Focus on the outcome, instead of getting lost in actions
  • Follow the 80/80 rule that states the task should be no less than 8 hrs or take more than 80 hrs
  • Be clear while assigning the tasks to your team members, avoid overlapping of work between individuals and teams
  1. Create a timeline

Once you create a work breakdown structure (WBS), it is important to allocate time for each tasks.

Use a Project Management Software or tool to create a timeline that includes all the tasks, deadlines, and dependencies. This will help you visualize the project and see how the different tasks fit together.

  1. Assign tasks to team members

Once you have created the timeline, assign tasks to team members and make sure they understand their responsibilities. This will help ensure that everyone is working towards the same goals.

Assign the task based on the time a task will probably take to complete, so that no individual is too overwhelmed. Mention the successive tasks and which tasks should be initiated first before what tasks.

You can use Gantt chart for having quick access to all the data at your fingertips.

  1. Monitor progress

As the project progresses, regularly check in with team members to see how they are progressing on their tasks. This will help you identify any potential issues and make adjustments as needed to keep the project on track.

It is important to monitor progress to check if there are any potential problems that can cause delay in the projects, if there are, they need to be resolved before time.

  1. Update the timeline as needed

As the project progresses, you may need to make changes to the timeline. Be prepared to adjust the timeline as needed to account for delays or changes in scope.

Flexibility is essential for the success of any project, but be mindful of the changes you are making and it should be done only for the benefit of the project.

  1. Communicate with stakeholders

Regularly communicate with stakeholders, including your boss and other team members, to keep them informed of the project’s progress. This will help ensure that everyone is on the same page and working towards the same goals.

Communicating the changes in real-time with the stakeholders is crucial incorporating the changes without any hassle.

Say goodbye to the overwhelming feeling of creating a project management timeline. By following these seven easy steps, you can create a project management timeline that will help your stellar team succeed.

Agilemania Agile Transformation Services equip businesses to face increasing competition and market disruption.

Author Bio_________________________________________________

As a Scrum Master Trainer and a PST, Naveen Kumar Singh facilitates Scrum Master Training, Scrum Developer, Product Owner, Agile, Kanban, and LeSS Practitioner training, as well as agile technical workshops. As a volunteer and speaker, Naveen is active in the agile community. Additionally, he has presented papers at Global Scrum Gatherings and other Scrum Alliance conferences.

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